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The Drive AI never changes your files silently. Before it moves, renames, edits or deletes anything, it shows a card listing exactly what will change, such as “12 changes · 10 moves · 2 renames”. Larger changes wait for your approval, and every change it applies can be undone from the same card. This works the same in The Drive AI and in connected Google Drive, OneDrive, SharePoint and Dropbox accounts.

What you need

Nothing extra. Preview, approval and undo are part of the agent on every plan. Working in connected drives needs Max, Team, Business or Enterprise. See Plans & Pricing.

How it works

Preview

Every change appears as a card with a title, a count line and a row for each file showing where it is and where it goes, or its new name. See Change cards.

Approve

  • Small changes in the folder you’re in apply right away, up to the workspace’s Apply on its own limit (20 files by default). You can still undo them.
  • Bigger changes wait for you. Click Apply N changes, or Not now to skip. You can also type what to do differently, such as “Leave the 2023 folder where it is”, and the agent carries on from that.
  • Very large changes ask twice. Above the Ask once limit (5,000 files by default), you confirm the count with a second click.
  • Some changes always ask, however small: moving anything to the trash, editing an existing document, and changing anything outside the folder you’re in.
Owners and admins set the two limits in Settings > Agent. See Agent settings.

Undo

Click Undo on a change’s card to reverse it. Moves, renames and new folders can be undone on every drive. An edited document goes back to its earlier version. Whether a move to the trash can be undone depends on the drive. See Undo on each drive.

In workflows

Workflows run on their own, so they approve differently. Add an Ask a Person to Approve step before the steps it guards. Choose Always ask, or Only when unsure to let confident filing go ahead and send only uncertain files, new folders and deletions to a person. Every file’s run is recorded in the workflow’s Activity. See Approvals and activity.

What it can’t do

  • Some things can’t be undone. Sharing, e-signature requests and messages sent by a workflow happen outside your files. That’s why they always ask first. See Approving and undoing.
  • Undo of a trash move in work or school OneDrive and SharePoint needs SharePoint access to be allowed for your Microsoft account. Otherwise restore the file from the SharePoint recycle bin, and the card tells you so.
  • An edit can’t be undone if the earlier version was too large to keep a copy of.

Compared with desktop file organizers

Desktop apps such as Zush also preview and undo renames on one computer. For how they differ, including local and NAS folders, see The Drive AI vs Zush.

Approving and undoing

Every kind of card, what always asks, and how undo works.

Clean up thousands of files

Large reorganizations, approved in stages.

Organize files by content

File and rename by what each document says.

Agent settings

Set how much the agent may change before it asks.

Undo a bulk move in any drive

What each drive offers on its own, and where it falls short.