Overview
The Drive AI integrates with Gmail and Outlook to automatically import email attachments to your workspace. Stop manually downloading and organizing attachments—let The Drive AI handle it automatically.
Email integration is available on the Premium plan only.
Why Connect Your Email?
Email attachments are one of the biggest sources of document chaos:- Contracts buried in threads
- Invoices scattered across months of emails
- Reports you can never find when you need them
- Important documents lost in your inbox
- Attachments are automatically imported to your workspace
- AI organizes them into logical folders
- Find anything instantly with natural language search
- Never lose an important document again
Supported Email Providers
| Provider | Status |
|---|---|
| Gmail | Supported |
| Outlook | Supported |
Connecting Gmail
1
Navigate to Integrations
Go to Settings > Integrations > Email.
2
Select Gmail
Click Connect Gmail.
3
Authorize Access
Sign in to your Google account and grant The Drive AI permission to access your email attachments.
The Drive AI only accesses attachments. We do not read your email content or store your messages.
4
Configure Settings
Choose your import preferences:
- Which folders/labels to monitor
- Auto-organization settings
- Import frequency
5
Start Importing
Click Enable to start automatic attachment imports.
Connecting Outlook
1
Navigate to Integrations
Go to Settings > Integrations > Email.
2
Select Outlook
Click Connect Outlook.
3
Authorize Access
Sign in to your Microsoft account and grant The Drive AI permission to access your email attachments.
4
Configure Settings
Choose your import preferences:
- Which folders to monitor
- Auto-organization settings
- Import frequency
5
Start Importing
Click Enable to start automatic attachment imports.
How It Works
Automatic Import
Once connected, The Drive AI monitors your inbox for new attachments:- New email arrives with an attachment
- The Drive AI detects the attachment
- Attachment is imported to your workspace
- AI organizes the file into the appropriate folder
What Gets Imported
By default, The Drive AI imports common document types:- Documents: PDF, DOCX, DOC, TXT
- Spreadsheets: XLSX, XLS, CSV
- Presentations: PPTX, PPT
- Images: PNG, JPG, JPEG (Premium)
Organization
Imported attachments are organized based on:| Factor | Example |
|---|---|
| Sender | Files from “[email protected]” → Client folder |
| Content | Invoice detected → Invoices folder |
| Subject | ”Q4 Report” → Reports folder |
| Date | Organized by month or quarter |
Configuration Options
Folder Selection
Choose which email folders to monitor:- All folders: Import attachments from anywhere
- Inbox only: Only import from your main inbox
- Specific folders: Select individual folders/labels
File Type Filters
Control which file types are imported:- Include or exclude specific extensions
- Set minimum/maximum file sizes
- Skip duplicate files
Import Frequency
Choose how often The Drive AI checks for new attachments:- Real-time: Import immediately as emails arrive
- Hourly: Check every hour
- Daily: Check once per day
Destination Folder
Choose where imported attachments go:- Workspace root: Auto-organization sorts them
- Specific folder: All attachments go to one place (e.g., “Email Attachments”)
- Organized by sender: Separate folders for each sender
Viewing Imported Attachments
Finding Attachments
Use Chat Mode to find imported email attachments:Email Metadata
Imported attachments retain metadata about their source:- Sender email address
- Email subject
- Date received
- Original filename
Managing Your Email Connection
Pausing Import
To temporarily stop importing without disconnecting:- Go to Settings > Integrations > Email
- Toggle Pause Import for the desired account
Disconnecting
To completely disconnect your email:- Go to Settings > Integrations > Email
- Click Disconnect next to the email account
- Confirm the disconnection
Privacy & Security
What data do you access?
What data do you access?
The Drive AI only accesses email attachments. We do not read, store, or process the text content of your emails. Only attachment files are imported to your workspace.
Is my data secure?
Is my data secure?
Yes. All data transfers are encrypted. Your email credentials are handled through secure OAuth—we never see or store your password.
Can I revoke access?
Can I revoke access?
Yes. You can disconnect The Drive AI from your email account at any time. You can also revoke access from your Google or Microsoft account settings.
Troubleshooting
Attachments Not Importing
Attachments Not Importing
- Check that the email integration is enabled (not paused)
- Verify the attachment file type is in your include list
- Ensure you have sufficient storage space
- Check that the email folder is being monitored
Missing Old Attachments
Missing Old Attachments
By default, only new attachments (after connection) are imported. To import historical attachments, use the Import History option in settings.
Duplicate Files
Duplicate Files
Enable Skip Duplicates in your settings to prevent the same attachment from being imported multiple times.