Overview
The Drive AI makes it easy to share files and folders with anyone—whether they are team members in your workspace or external collaborators. You control exactly who can access what with granular permission settings.Sharing a File or Folder
Add People or Create a Link
Enter email addresses to share with specific people, or create a shareable link for broader access.
Permission Levels
| Permission | Can View | Can Edit | Can Share | Can Delete |
|---|---|---|---|---|
| Viewer | Yes | No | No | No |
| Editor | Yes | Yes | No | No |
| Admin | Yes | Yes | Yes | Yes |
Sharing Methods
Share with Specific People
Invite individuals by email address. They will receive a notification and can access the shared file or folder from their workspace.- Recipients need a Drive AI account to access shared items
- You can set different permission levels for each person
- Revoke access at any time
Shareable Links
Create a link that anyone can use to access the file:- Restricted — only people you have explicitly shared with can open the link
- Anyone with the link — anyone who has the link can access the file
Shareable links respect the permission level you set. A view-only link does not allow editing.
External Collaborators
Share files with people outside your workspace without giving them full workspace access:- External collaborators can only see the specific files or folders shared with them
- They cannot browse your workspace or access other files
- Permissions are set per shared item
Team Workspace Roles
In team workspaces, members have workspace-level roles that determine their default capabilities:| Role | Description |
|---|---|
| Owner | Full control over the workspace, billing, and member management |
| Admin | Can manage members, settings, and all files |
| Member | Can upload, organize, and share files |
| Viewer | Read-only access to workspace files |
File-level permissions can override workspace roles. For example, you can give a Viewer edit access to a specific folder.
Version History
The Drive AI keeps track of file changes so you can recover previous versions:- View the version history of any file
- Restore a previous version at any time
- See who made changes and when
Managing Shared Items
Viewing Shared Access
To see who has access to a file or folder:- Right-click the item and select Share
- View the list of people and their permission levels
- Modify or revoke access as needed
Revoking Access
Remove someone’s access at any time:- Open the sharing settings for the file or folder
- Click the remove icon next to the person’s name
- Their access is revoked immediately
What’s Next?
File Requests
Collect documents from anyone via email.
Plans & Pricing
Learn about team workspace plans.