> ## Documentation Index > Fetch the complete documentation index at: https://docs.thedrive.ai/llms.txt > Use this file to discover all available pages before exploring further. # Browsing and Search > Find your way around your files: views and sorting, selecting, the file menu, moving and copying, the file viewer, notes and search ## The file browser The middle of the web app shows the folder you have open. Folders are listed first under **Folders**, then files under **Files**. The path at the top shows where you are. Click any part of it to go back up. On a long path, the middle folders fold into **…**: click it to pick one. For the sidebar, the agent panel and Settings, see [Interface overview](/getting-started/interface-overview). A folder in list view with New, the list and grid buttons and sort in the toolbar ### Views and sorting The toolbar above your files has: * **New**, to create or add files. See [The New menu](#the-new-menu). * **List view** and **Grid view**. * A sort order button, to switch between ascending and descending. * A sort menu: **Date** or **Name**. ### Opening files and folders * **On a computer:** click once to select, double-click to open. With the keyboard, `Tab` to it and press `Enter`. * **On a touch screen:** tap to open. * To open a file in a new browser tab, click **⋮** and choose **Open**. A file that's still uploading or processing is faded and can't be opened until it's ready. ### Selecting several items * `⌘`-click (Mac) or `Ctrl`-click (Windows) to add or remove one item. * `Shift`-click to select everything between the last item you clicked and this one. * Drag a box across empty space to select everything it touches. * `⌘A` or `Ctrl+A` to select everything in the folder. Click outside the files to clear the selection. When you select something, a bar appears at the bottom of the screen with the number selected and these actions: | Action | What it does | | - | - | | **Delete** | Moves the items to the [Trash](/features/versions-and-trash), after you confirm. | | **Index** / **Unindex** | Turns indexing on or off for the selected files. | | **Download** | One file downloads as itself, one folder as a zip. Several items download together as `download.zip`. | | **Move to** | Moves them to another folder. See [Moving](#moving-copying-and-renaming). | | **Export** | Copies them to a connected Google Drive, OneDrive, SharePoint or Dropbox account. Needs a plan with connected drives. | The bar doesn't appear in folders you can only view. ### The file menu Point at a file or folder and click **⋮** for its menu: | Item | What it does | | - | - | | **Open** | Opens it in a new browser tab. | | **Rename** | Gives it a new name. | | **Make a Copy** | Makes a copy in the same folder, named with "(copy)". | | **Move to** | Moves it to another folder. | | **Share** | Shares it with people by email. See [File sharing](/features/file-sharing). | | **Request Signature** | PDFs only. Starts a [signature request](/features/e-sign). | | **Index** or **Un-Index** | Turns indexing on or off for the file. | | **Download** | Downloads the file. A folder downloads as a zip. Web links and YouTube videos can't be downloaded. | | **Export to Cloud** | Copies it to a connected drive. | | **Details** | Shows its **Type**, **Size**, **Location**, **Created** and **Modified** dates, and an **Activity** tab with its history. | | **Delete** | Moves it to the [Trash](/features/versions-and-trash). | Owners, admins and members see the **⋮** menu on workspace files. On files shared with you, you see it when you have **Full Access**. Viewers don't see it, but they can still open files and download them from the viewer. Icons next to a file name tell you how The Drive AI reads it: * A sparkle: **Included in assistant's knowledge**. * A crown: the file type needs a higher plan to be read (**Upgrade to unlock**). * A faded warning: **File type is not supported by the assistant**. ### The right-click menu Right-click an empty part of the file browser for: * **Organize this folder (⌘K)**: AI files everything in this folder into subfolders. Only shown when the folder has files. It has its own monthly allowance, shown in **Settings** > **Usage**. * **Create New File** * **Create New Folder** * **Upload Files** * **Import from Cloud** ### The New menu Click **New** in the toolbar: * **New File** creates a [note](#notes). Enter a name and click **Create**. * **New Folder** creates a folder. Enter a name and click **Create**. * **Upload** opens the upload window. See [Uploading files](/features/uploading-files). * **Import from Cloud** copies files in from a connected drive. Needs a plan with connected drives. Viewers don't see **New**. ## Moving, copying and renaming **To move** files or folders, use any of these: * Click **⋮** > **Move to**, or select several and click **Move to** in the bottom bar. Pick a folder, or type in **Search folders...**, then click **Move here**. * Drag them onto a folder in the file browser. * Select them, press `⌘X` or `Ctrl+X`, open the destination folder and press `⌘V` or `Ctrl+V`. **To copy**, click **⋮** > **Make a Copy** for a copy in the same folder. To copy into another folder, select the items, press `⌘C` or `Ctrl+C`, open the destination folder and press `⌘V` or `Ctrl+V`. A copy pasted into the same folder gets "(copy)" in its name. **To rename**, click **⋮** > **Rename**. To move, rename or organize many files at once, ask the [agent](/agent/overview), for example "Move every PDF from 2023 into /Archive/2023." It shows you the plan first, and you can undo it. ## Recent, Shared and Connected These sections are in the left sidebar. * **Recent** lists up to five of the most recently changed files. Click one to open it. * **Shared** lists files and folders other people have shared with you. You see only what was shared, not the rest of their workspace. See [File sharing](/features/file-sharing). * **Connected** lists the Google Drive, OneDrive, SharePoint and Dropbox drives the agent can see. It appears once a drive is connected. Click a drive to browse it. Connected drives are **Read only** here: you can browse their folders and switch between list and grid view, and clicking a file opens it in its own service in a new tab. To change files on a connected drive, ask the agent or use the drive itself. See [Connected drives](/agent/connected-drives). ## The file viewer Open a file to see it in the viewer. The toolbar at the top keeps **Share**, **Publish** and **Agent** for the file you have open. See [File sharing](/features/file-sharing) and [The agent](/agent/overview). ### PDFs The PDF toolbar has: * **Zoom In**, **Fit to width** and **Zoom Out**. * Page arrows and a page box. Type a page number to jump to it. * A highlighter, with a color picker and **Opacity** and **Thickness** sliders, and an eraser with **Eraser Thickness**. Highlights are saved with the file. * **Save Filled PDF**, for a PDF with form fields. Fill in the fields, then click it to save the filled-in PDF over the original. This replaces the file and doesn't keep the earlier version. * **Request Signature**. See [E-signatures](/features/e-sign). * **Download**. If you can only view the PDF, the highlighter, eraser, **Save Filled PDF** and **Request Signature** aren't shown. A PDF open in the viewer with zoom, page, highlighter and download controls ### Documents, spreadsheets and text Word documents, spreadsheets, CSV, Markdown, text, code, JSON and log files are shown in the viewer for reading. Click **Download** to open a file in its own app. To change one in place, ask the [agent](/features/document-creation#changing-a-file). * **Markdown** files can be shown **Rendered** or as **Source**. * **Chart and diagram files** can also be downloaded as a picture with **PNG**. * **PowerPoint decks and older .doc files** are shown in Microsoft's online viewer. ### Images, audio and video Images open in the viewer, and audio and video play there. Each has a download button. When a video has a transcript, click **View Transcript** to read it, and **Copy Transcript** to copy it. ## Notes A note is a document you write and edit inside The Drive AI. Create one with **New** > **New File**, or ask the agent to write one. * Type `/` (**Press / for menu**) to add headings, lists, task lists, quotes, code, tables, images and video, columns, callouts, dividers and drawings. * Changes save as you type. If someone else has the note open, you see their edits as they make them. * If you can only view the note, it opens read-only. ## Search Click **Search** in the left sidebar, or press `⌘P` (Mac) or `Ctrl+P` (Windows). Search finds files and folders whose name contains what you type, or that sit in a folder whose name does. Each result shows its folder path. Use the filters under the search box: * **Type**: **All types**, **Folders** or **Files**. * Date: **Any time**, **Today**, **Past week**, **Past month** or **Past year**, by when it was last modified. * **Index status**: **All**, **Indexed** or **Not indexed**. * **File types**: tick the kinds of file to show. * Sort: **Name**, **Date modified** or **Date created**. Click **Clear** to reset the filters. Click it, or use the arrow keys and press `Enter`. With nothing typed, search lists the items at the top level of your workspace. If something you just added is missing, click the refresh button next to the filters. ### Search inside files Search matches names, not what's inside files. To find a file by its contents, ask the [agent](/agent/overview). It can look for exact words inside your documents, or find documents by what they're about: ```text theme={null} Find the contract that mentions a 60-day termination notice ``` ```text theme={null} Which invoices in this folder are from Acme? ``` ## Keyboard shortcuts | Shortcut | Action | | - | - | | `⌘P` / `Ctrl+P` | Search files and folders | | `⌘J` / `Ctrl+J` | Show or hide the agent | | `⌘K` / `Ctrl+K` | Organize this folder | | `⌘A` / `Ctrl+A` | Select everything in the folder | | `⌘C` / `Ctrl+C` | Copy the selected items | | `⌘X` / `Ctrl+X` | Cut the selected items | | `⌘V` / `Ctrl+V` | Paste into the folder you have open | | `⌘`-click / `Ctrl`-click | Add or remove one item from the selection | | `Shift`-click | Select a range | | `Enter` | Open the focused item | ## What's next? Get back an earlier version or a deleted file. Find, read and reorganize files by asking. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.